Community Engagement Associate - E3 Alliance

Logistics and Operations 

• Organize and align schedules, calendars, and appointments for department leadership and staff. 

• Coordinate travel arrangements, process expense reports, and manage purchasing requests. 

• Maintain purchasing and expense records, including reconciliations and grant coding. 

• Oversee office supply inventory and department-wide protocols. 

Meetings and Events 

• Plan and arrange internal and external meetings (calendar invitations, agendas, notes, follow-up, logistics). 

• Provide event support, including registration, setup/breakdown, catering, and security protocols. 

• Ensure effective evaluation and reporting of events to inform future planning. 

Data and Project Tracking 

• Maintain department dashboards, initiative tracking systems, and reporting data. 

• Co-create and update project initiative plans with leadership to ensure visibility of progress. 

• Gather and compile data for performance dashboards, event evaluations, and grant reporting. 

Partnerships and Communication 

• Maintain organized and accessible contact lists for community partners. 

• Communicate effectively with internal and external stakeholders to foster collaboration. 

• Represent the Center for Community Engagement in professional communications with partners. 

Cross-Functional Collaboration 

• Lead or participate in taskforces and special projects. 

• Support internal grant reporting processes, ensuring timely submissions. 

• Contribute to organizational systems improvement through dashboards, templates, and reporting mechanisms. 

Qualifications:  

Education 

• Associate degree or equivalent professional experience. 

Experience  

• Minimum of 3–5 years of experience in operations, project coordination, or event logistics.   

Preferred Qualifications  

• Experience in nonprofit, education, or community engagement settings. 

• Strong data management and reporting skills. 

• Experience in project management and working with Wrike. 

• Experience in hosting virtual meetings in Teams and Zoom. 

• Experience with maintaining purchasing and expense records, and following organizational financial /accounting procedures 

Required Specific Skills  

• Excellent organizational and project management skills. 

• Strong written and verbal communication skills. 

• Proficiency in Microsoft Office Suite and project tracking tools. 

• Ability to manage multiple priorities and meet deadlines. 

• Experience in hosting and providing logistical support for virtual meetings. 

• Experience in hosting and providing logistical support for in-person meetings. 

• Strong problem-solving and collaboration skills. 

Compensation and Benefits   

E3 Alliance is supported by founding partner Austin Community College District (ACC), and through this partnership utilizes ACC payroll and human resource systems. Through ACC, E3 Alliance staff have access to ACC compensation and benefits systems, including generous vacation and sick leave, insurance, and other benefits. 

Salary Range: $60,000-$63,000 

• Salary based on experience and expertise  

• Health care and dental insurance, TRS retirement benefits, disability insurance, and other standard ACC benefits 

• E3 Alliance is unable to support candidates who require sponsorship to work in the United States   

• This position is grant-funded, but does not have a defined timeframe and is intended to be a full-time, ongoing position  

To be considered for this position applicants must complete both of the following steps:     

• Submit an ACC application, includes uploading your resume 

• Complete the E3 Alliance Employment Questionnaire: E3 Alliance Employment Questionnaire